Block and Tackle
Do you have a To-Do List? Do you finish work most days feeling like your list has increased instead of decreased? The challenge is that we usually have too many items on the list and we don’t allocate the correct amount of time to each task. Then most days new fires will need to be put out that aren’t even on the list. Completing any To-Do List is a vicious cycle.
This week, we’re going to work on blocking and tackling the tasks on our To-Do List. It’s a three-step process.
1. Review your To-Do List write beside each task the estimate the length of time you realistically think it will take you to complete it. Do not estimate your wishful thinking speed of light time.
2. Then, on your calendar, schedule the correct block of the time that you are going need to do each task. Don’t block more than 30 – 45 minutes for any one task at a time. That’s a realistic amount of time that you can ignore your emails, texts, and phone calls.
It may take more than one day to complete a task. You may need to divide certain tasks into more than one day or week. Also, schedule time for lunch, breaks, email or to return phone calls.
Essentially you’re blocking time to deal with the fires and other pop-up tasks that show up each day. Don’t worry if you finish a task sooner than you planned too – something will pop up to fill that time slot. And if it doesn’t take an extra break – you deserve it.
3. When your calendar alerts you it’s time to work on a scheduled task then ignore your emails, texts, and phone calls.